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Organizing Your Outlook In-box Can Optimize Your Business |
| Date Added: December 02, 2009 07:24:58 PM |
| Author: Anton Kaufmann |
| Category: |
| Many, if not hundreds of SPAM email messages flood inboxes day by day. How can a business person deal with the ever rising tide of e-mail? You should have a private e-mail address for your business that isn't published on your web site. Use that e-mail to correspond with potential clients and customers. The e-mail on your web site should be filtered through the use of Junk Email software to weed out the garbage before it gets to you. Set up folders that cover the major functions, tasks and products of your line of work. If you can reply to e-mail immediately, do so, and either delete it or sort it to the correct folder. If the email needs some thinking or research before answering, file it in a to-do-immediately folder. Each morning go through the to-do-immediately folder, send your prepared responses to the emails you've picked out, remove them from the to-do file, and sort them in the appropriate file. Organizing your email is one of the first steps towards increasing your productivity. Don't let e-mails mount in your e-mail inbox. It is a good idea to organize sent email too. To find an email that was sent some weeks ago can be a vast task. There are programs which can not only organize your e-mail inbox into folders but your sent e-mail as well. For example, Email Sorter Wizard is one of these programs. Email Sorter Wizard, an add-in for Microsoft Outlook, lets you sort through and organize all of your e-mails, received or sent. Its extensive filing system of rules can help manage your in-box and your sent folder. What differentiates this add-in is its ability to give the end-user the flexibleness to organize and manage their mail in such a fashion that is deemed fit without the extended searches and mouse clicking that is constantly used within Outlook's environment. Specially business people who are on the move, always receiving and sending a lot of e-mails will find the features in this add-in highly supporting. As an entrepreneur you are asked the same questions again and again. Some other time saver is to compose the corresponding answer and save it in your word processor. If you receive one of those emails you can simply copy and paste the response into your reply and send it promptly on its way. Anton Kaufmann is an expert on organizing, sorting, managing and filing Outlook email. One of the great add-ins for Microsoft Outlook is Email Sorter Wizard, which is a hassle free add-in that is compatible with any version of Outlook® 2000 and newer. Anton has contributed to the development. |
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